Improving Time Management

quality work

Where do you go to get quality work done?


If you’re like the people Jason Fried interviewed for his book Rework your answer might be a coffee shop or a special room in the house, or while traveling on a train or a plane.  You wouldn’t mention work being a good place to get quality work done. Why?  Too many ineffective meetings and managers interrupting your work to make sure you’re working.


Business leaders are caught between management’s goal for high productivity and employees sending up the white flag of burnout.


How can you make work a better place to get work done without depleting the energy, spirit and creativity of your employees?

  1. Remove roadblocks
  2. Increase energy
  3. Focus actions


Remove distractions:

  1. Cancel all unnecessary meetings. Those that are necessary, use them to make key decisions not just exchange information.
  2. Clear the decks of things you’re avoiding: The difficult conversation with the boss or saying no to the project you know you can’t complete.  Avoidance consumes a lot of mental energy.
  3. Check email only twice a day.  It takes over 15 minutes to regain focus after an email interruption.
  4. Post your calendar and show when you’re available for impromptu meetings.


Increase Energy.  Tony Schwartz in The Power of Full Engagement says that managing energy, not time is the key to high performance.   Like professional athletes, he suggests identifying your recipe for high energy. The higher your energy, the more productive, creative, clear thinking you become. But how can you increase the energy of your team?


  1. Take a walk during one-on-one meetings.  Energy and brain functions come alive with even a little exercise.
  2. As long as goals are met, encourage your employees to get work done wherever they are most productive.
  3. Institute “no talk Thursday afternoons”.  Notice how much work gets done and energy increases during this weekly afternoon of no interruptions.


Focus Actions.  The Franklin Covey Group in The 4 Disciplines of Execution say that in the battle between the day-to-day urgency – or the whirlwind – and goals that move an organization forward, the whirlwind usually wins. They suggest scheduling important but not urgent activities first.  Also:


  1. Do important work at inspiring locations.
  2. Conduct an inventory of all your responsibilities and identify tasks you can delegate. If none appear, then determine how you develop key people to take over some of your responsibilities.
  3. Reset expectations.  Seldom is there enough time and resources to get all that needs to get done.  Sustainable productivity occasionally means having to say no.


The US has the most productive and one of the most overworked workforces in the world.  Yet, we can work fewer hours and be more productive if we allow our employees to choose where they work, stop interruptions and unnecessary meetings, increase the energy and schedule important priorities first.